Monograph author guide

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We have prepared this guide to provide you with the information you will need to best prepare your manuscript for submission to Nordicom, as well as preparing yourself for your role and responsibilities in the process of taking the manuscript from submission to publication. Please read through this guide in its entirety before you begin work on your project and keep it nearby as you proceed through the course of development. We are happy you have chosen to publish with us and look forward to working together.

Nordicom offers a complete in-house editorial team devoted to providing personalised and professional service and minimising the length of the publication process. One of our dedicated scientific editors will be your direct contact during the writing and evaluation processes. Our manuscript editor will be your contact throughout the editorial stages, including technical editing, to ensure your manuscript complies with Nordicom’s guidelines, language editing, and final proofreading. Typesetting is also provided in-house, ensuring efficient treatment of corrections between proof stages. Our communications officer will assist with promotional activities and marketing and work to increase your readership. Finally, our managing editor will ensure smooth hand-offs throughout the publication process and will be available to answer any questions.

 

From proposal to publication and promotion

Below outlines what you can expect the publication process at Nordicom to look like, from when you submit your idea to the final publication and our efforts to promote it.

Nordicom retains the right to withdraw from the process at any point until the letter of agreement is signed. The agreement then allows withdrawal with two months’ notice from either party if the agreed upon schedule or commitments are not being followed. 

All of Nordicom’s publications are submitted to Similarity Check – a Crossref service utilising iThenticate text comparison software – and published under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 (CC BY-NC-ND 4.0) licence.

 

Step one: Proposal

When you contact the editors at Nordicom about a book proposal, you will be sent a questionnaire to fill out, asking you to provide details about the proposed title, the objectives and topicality, your previous experience, and the approximate schedule you have in mind. It also raises the possibility of having the book peer reviewed.    

Step two: Full synopsis

If Nordicom wishes to proceed with your proposal, you will be invited to submit a full synopsis. After a satisfying synopsis has been delivered, the editorial team at Nordicom will invite you for a discussion about both parties’ expectations and responsibilities. Among the topics discussed are the timeline and possibility of peer review. Based on this and the information provided in the questionnaire, the editorial team decides whether Nordicom will proceed with the proposed project.

Step three: Letter of agreement

If it is decided that Nordicom will proceed with the project, you will be asked to sign a letter of agreement, a legal contract. This document lays out your rights and responsibilities as author, as well as Nordicom’s. 

Step four: Development

After the agreement is signed follows the stage where the full manuscript is prepared. All submissions that are accepted for publication will have to meet our final manuscript delivery requirements, and we find it helpful to provide these at the beginning of the process. (We strongly encourage you to follow the provided guidelines from the moment the writing process begins. Spending the last weeks correcting errors that could easily have been avoided is not recommended.) 

There are additional instructions and guides for figures, tables, statistical variables, and citing empirical material available in the instructions for authors. We also provide a manuscript template to assist in correctly formatting manuscripts:

Although this is a period of less contact between you and Nordicom, we expect you to keep your scientific editor at Nordicom informed about any substantial changes that may occur. 

Step five: Submission

Full manuscripts should be submitted to the scientific editor at Nordicom. The submission checklist at the end of this guide must be followed for the submission. 

Step six: Review process

First, the scientific editor will review your manuscript and provide comments on anything that needs to be addressed regarding the content and scientific integrity.

If it has been decided that your book will undergo peer review, this will commence after the scientific editor has reviewed your submission and you have addressed any comments you may have received. 

While we try our best to make the review process as quick and efficient as possible, we must allow for enough time in order to receive a thorough and professional evaluation. 

Step seven: Final manuscript delivery

When all comments from the scientific editor – and, if applicable, the peer reviewers – have been addressed, you will make the final manuscript delivery, and the manuscript must meet our final manuscript delivery requirements outlined in the instructions for authors.

Step eight: Editorial process

Upon acceptance of the final manuscript, the manuscript editor will be your main contact throughout the editorial process. All stages of editing are tracked and saved, and before any editing commences, the original file is preserved. 

Language editing

The manuscript first goes through language editing. It is crucial that you adhere to the final manuscript delivery checklist in the instructions for authors in order to gain the full benefit of the editing process. Therefore, we reserve the right to return for revision any manuscript that does not meet the requirements before language editing commences. After the language editing, you will receive the manuscript back for a final review. This is the last opportunity for changes.

Proofs

After the final review, the article is typeset and proofs are sent to you for approval. The purpose of the proof is to catch missed typos and potential errors introduced during typesetting. No other changes should be made. It is much more time consuming to make corrections at this stage, which is why it is important to take the time needed during language editing while the manuscript is still in a Word document.

Step nine: Publication

Upon your final approval, the PDF will be made accessible, which means that metadata will be entered in order to increase the visibility and findability, and the content will be tagged in order to be accessible for people with visual or cognitive impairments. Alternative text descriptions will be embedded for any figures, and tables will be tagged appropriately for screen readers. Therefore, once the PDF has been submitted for publication, absolutely no further changes can be made.

The managing editor coordinates the publication on NordPub, the publication platform of the Nordic Council of Ministers. The book will be assigned a DOI number and will available to read free of charge and without requirement of registration.

Nordicom’s books are also printed in a limited quantity to make available for purchase at a cost-covering price and to libraries. The number of printed copies you receive is agreed upon and laid out in the letter of agreement that you sign.

Step ten: Promotion

Nordicom promotes your publication in different ways, as we strongly endorse the idea that scientific results and findings should be accessible to a wide readership. You will set up a plan together with your scientific editor and our communications officer in good time before your book is due to be released. If you have specific ideas for promotion, please let us know early in the process.

All books are promoted via our social media and our website, and we announce the book’s publication via relevant Nordic and international mailing lists for researchers. Other activities are decided by you and the communications officer in order to make the book reach its target audience. Our communications officers have prepared some ideas and strategies – along with successful examples – of various promotional activities you can engage in to increase the reach of your publication.

It is important that you engage in the promotion, as you know the book and the target audience best. Our evaluations two weeks post publication show that authors’ engagement on social media greatly improves the reach. 

 

Final words

We are very happy that you have chosen to publish with Nordicom. While your contact with us will be most frequent after the final manuscript is delivered, we have wished to highlight that there are many different steps and we expect you to stay with us throughout the process – and we will stay with you. Should any questions or problems arise, please do not hesitate to contact us. 

Providing a clear, consistent, and complete manuscript will allow us to effectively and efficiently review the book; therefore, the following checklist must be followed for submission. After the review and upon acceptance for publication, the manuscript will have to meet the final manuscript delivery requirements laid out in the instructions for authors:

 

Submission checklist

General

All use of material, either direct or indirect, is accompanied by an appropriate in-text citation, including material previously published by the author, which should be rewritten or summarised to avoid text-recycling or self-plagiarism.

Permission to use third-party material under copyright has been obtained.

Supporting material

A full affiliation (name, title, organisation, country, contact information, and ORCID) is provided for all authors. 

Preferred initials are indicated for those with multiple names.

A complete and final table of contents in the correct order is provided in a separate file. Chapter titles should reflect the contents of the whole chapter, as they are used to give the reader an overview of what it contains. The title of the book should be included.

At least five relevant and informative keywords are provided for the book.

A synopsis of 200–250 pages is included with the main research questions, methods and methodology, major findings, conclusions, and intended audience. This will be used for the back-cover text, promotional purposes, and metadata to increase findability.

Content

Layout and size of individual chapters are consistent. If subtitles are used, they are used consistently for all chapters (i.e., either all chapters have subtitles, or none of them do).

Only two levels of headings are used; bold 14-point font for section headings and italic 14-point font for subsection headings. Headings are brief, clear, and descriptive. 

A preface, including any funding information, has been written.

If the book will undergo peer review, references involving the author are anonymised and funding information is not included in the manuscript. 

References and citations

All quotations are accompanied by a proper in-text citation to the original text, including a page number or other identifying place, such as a paragraph number: (Johnson, 2020: para. 7) 

Empirical research material (e.g., interviews, content analysis) cited in the text includes relevant information (e.g., name or anonymous, job title, date of interview, gender or age; newspaper name, date; etc.) within parentheses. Publicly available material must have an entry in the reference list; unpublished material, such as interviews, do not. Please consult our extra instructions for citing and referencing empirical material to ensure you meet the requirements. 

“ibid.” is not used in in-text citations. 

All references follow APA formatting and include a DOI if available (including books). Other URLs are only included if they are legible. 

Endnotes

Endnotes are limited as much as possible. When used, they are brief and only used for valuable additional information that is too long to include in the body text. They are not used for URLs or other references. 

There is a maximum of five endnotes per chapter. 

Figures

Each figure in provided in an individual, separate file. 

All graphic elements are provided in editable format (e.g., in or with the original Excel file). 

The approximate place in the text where a figure should be placed is indicated. 

Images and illustrations are provided in high resolution (300 dpi for photographs; 600 dpi for line drawings). 

Tables

Tables do not repeat what is in the text, but only present new information or illustrate something that is difficult to describe in the text. 

Tables created in Excel have been transferred to Word. 

Tables have been created using the table function in Word, not the space bar and tabs. 

Tables to be included in the body text fit on one page. 

Larger tables for appendices or supplementary material are provided in individual, separate files.

File submission

All files and folders should be clearly labelled with author name and a description of what is in the file (e.g., Smith figure 1; Smith chapter 5). 

Provide separate files with the following:

  • the chapter text
  • individual figures (in editable format)
  • alternative text descriptions for figures (multiple descriptions in one file)
  • any information regarding funding or acknowledgements
  • additional material, such as supplementary material, table of contents, and other supporting material

 

Contact

Josefine Bové, managing editor: josefine.bove@nordicom.gu.se

Karin Hjorthen Zelano, scientific editor: karin.zelano@nordicom.gu.se

Johannes Bjerling, scientific editor: johannes.bjerling@nordicom.gu.se 

Kristin Clay, manuscript editor: kristin.clay@nordicom.gu.se

Mia Jonsson Lindell, communications officer: mia.jonsson.lindell@nordicom.gu.se

 


Page last updated November 2021