Anthology editor guide

We have prepared this guide to provide you with the information you will need to best prepare your manuscript for submission to Nordicom, as well as preparing yourself for your role and responsibilities in the process of taking the manuscript from proposal to publication.

Please read through this guide in its entirety before you begin work on your project and keep it nearby as you proceed through the course of development. We are happy you have chosen to publish with us and look forward to working together.

Nordicom offers a complete in-house editorial team devoted to providing personalised and professional service and minimising the length of the publication process. One of our dedicated editors will be your direct contact during the writing and evaluation processes. Our manuscript editor will be your contact throughout the editorial stages after final delivery and formal acceptance for publication. Our communications officer will assist with promotional activities and marketing and work to increase your readership. Finally, our managing editor will ensure smooth hand-offs throughout the publication process and will be available to answer any questions.

From proposal to publication and promotion

Below outlines what you can expect the publication process at Nordicom to look like, from when you propose your idea to the final publication and our efforts to promote it.

Nordicom retains the right to withdraw from the process at any point until the letter of agreement is signed. The agreement then allows withdrawal with two months’ notice from either party if the agreed upon schedule or commitments are not being followed. 

Nordicom’s academic books are published under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 (CC BY-NC-ND 4.0) licence.

Step one: Questionnaire

When you contact the editors at Nordicom about a book proposal, you will be sent a questionnaire to fill out, asking you to provide details about the proposed title, the objectives and topicality, your previous experience, and the approximate schedule you have in mind.

Step two: Full synopsis

If Nordicom wishes to proceed with your proposal, you will be invited to submit a full synopsis. After a satisfying synopsis has been delivered, the editorial team will invite you for a discussion about both parties’ expectations and responsibilities. Among the topics discussed are the timeline, reviewing process, and whether there will be an open Call for contributions. Based on this and the information provided in the questionnaire, the editorial team decides whether Nordicom will proceed with the proposed project.

If a Call is to be issued, you will be provided with a Call for contributions template to fill out, which will then be published on Nordicom’s website and promoted.

Step three: Letter of agreement

If there is no open Call 

If Nordicom decides to proceed with the proposed project, the managing editor will send you a letter of agreement to sign, which lays out your rights and responsibilities as editor, as well as Nordicom’s.

If there is an open Call

After abstracts or drafts have been received, you and your assigned editor at Nordicom will review them and discuss whether there is the potential for a high-quality publication. If so, and Nordicom decides to proceed with the proposed project, the managing editor will send you a letter of agreement to sign, which lays out your rights and responsibilities as editor, as well as Nordicom’s. You can then proceed to issue invitations for full manuscripts.

Step four: Development

After the agreement is signed follows the stage where the full manuscript is prepared. Although this is a period of less contact between you and Nordicom, we expect you to keep your editor at Nordicom informed about any substantial changes that may occur. 

Distributing instructions to authors

All contributions accepted for publication must meet our final manuscript delivery requirements and adhere to our editorial policies; thus, you should include the following links in the invitation for full manuscripts and emphasise the value of utilising them at an early stage. We also provide a manuscript template to assist in correctly formatting manuscripts, available to download from the Instructions for authors web page.

We strongly encourage you to ensure that the provided guidelines are being followed from a very early stage of the process. Spending the last weeks before the delivery deadline correcting errors that could have easily been avoided is not recommended.

Including a preface, introduction, and conclusion

Anthologies must have a preface, introductory chapter, and concluding chapter written by the editors. The preface should cover why and how the book came about and include any funding information applicable to the book as a whole. The introduction should address the reasons behind the collection and some of the main conclusions, taking all included contributions into consideration – in other words, the introduction should sum up the collection in its entirety. Similar to the introduction, the concluding chapter is a good possibility to look ahead, more thoroughly discuss the book’s overall contribution, sum up overall conclusions, acknowledge limitations, and so forth. 

An optional foreword and afterword may also be included.  A foreword is written by someone other than the author, telling readers why they should read the book. An afterword is a concluding note from the author or another contributor, including, for example, a final or concluding thought on the themes or subject matter in the book, the significance of the book for the genre or subject area, or details on the book’s publication history or influence.

The introduction and conclusion should receive the same amount of care and attention, if not more, that the other chapters. They provide not only an overview of the book (which likely makes them the most-read chapters) but they also give readers a preview of the quality of the rest of the book. Therefore, neither the introduction nor the conclusion should be quickly put together in the days before submission but should be developed in a process similar to that of other chapters. 

Submitting full manuscripts for plagiarism check

All of Nordicom’s publications are submitted to Similarity Check – a Crossref service utilising iThenticate text comparison software. This is done before any review or peer-review process. We thereby ask that when you first receive full manuscripts from authors, you send them to your editor at Nordicom, who will submit them to the service and return them to you with the iThenticate reports, highlighting any potential issues.

Step five: Review process

When you have addressed any potential issues raised by the similarity check, the book should be peer reviewed.

Nordicom requires that all peer reviewed submissions undergo double-blind review by at least two expert scholars.

While we try our best to make the review process as quick and efficient as possible, we must allow for enough time in order to receive a thorough and professional evaluation. 

Step six: Submission

After revisions have been made, the full submission should be sent to your editor at Nordicom, who will review all contributions and provide comments on anything that needs to be addressed regarding the content and scientific integrity of the contributions.

Step seven: Final manuscript delivery

When all comments from the editor and reviewers have been addressed, you will make the final manuscript delivery, and all contributions must meet our final manuscript delivery requirements outlined in the instructions for authors. 

Providing a complete and consistent manuscript, author information, and supporting material to Nordicom will maximise the potential for a high-quality publication with a wide range of readership. Thus, in order for us to efficiently and accurately process the manuscript and begin promotional planning in good time, the following must be confirmed and delivered before the editorial process can commence:

General

All authors have been notified of Nordicom’s Instructions for authors and the manuscript template has been emphasised. All contributions have been reviewed by the editors to ensure that these guides have been followed.

All citations and references previously anonymised for peer review have been replaced, and any relevant funding information for chapters has been included in the respective Acknowledgements sections.

Supporting material

Please download a Planning and supporting material template to assist in preparing the required supporting material. 

Content

The structure  and quality of individual chapters should be consistent (please discuss these decisions early on and notify your authors). For example:

  • Research questions or hypotheses are presented in a similar way for all chapters.
  • Discussions of methods and methodology are presented in a similar way for all chapters. 
  • Presentation of empirical material, for example, interview quotes, are cited consistently.
  • If subtitles are used, they are used consistently for all chapters (i.e., either all chapters have subtitles, or none of them do)
  • Appendices should only be used in specific situations where there are crucial for including important information that is vital to understanding the chapter. If they are used, they should be used consistently across all chapters.

Contributions are within the required word limit.

Only two levels of headings are used, and they are brief, clear, and descriptive.

All figures follow Nordicom’s guidelines outlined in the instructions for authors; Nordicom’s manuscript editor has been consulted, if needed.

All tables have been reviewed for consistency with Nordicom’s requirements; Nordicom’s manuscript editor has been consulted, if needed.

Endnotes are limited to the provision of valuable information to support or augment an argument that is too long to include in the body text. Short notes of a sentence or less are included within parentheses in the text. Endnotes are not  used for URLs or references.

Discoverability

The chapter titles are informative and make clear the main topic of the chapter. Subtitles, if included, provide further details about, e.g., the type of study. 

The abstracts are not copied and pasted from the text – in whole or in part – and they do not contain in-text citations. They are dense with information and contain a comprehensive overview of the chapter, including a clear description of the problem or topic under investigation, methods and methodology, analytic strategy, a brief summary of the findings and conclusions, and the implications.

Keywords should be specifically descriptive and cover important aspects, such as key concepts, research topic, method, application of results, audience, or research subjects. For more specificity, use 2–3-word phrases, rather than generic single-word keywords that could lead to false matches. 

Files

All files are clearly labelled with chapter number and author name.

A fully filled-out Supporting material and planning spreadsheet is included in the final delivery.

Charts, graphs, diagrams, and the like are provided in an editable format in a separate file clearly labelled with author last name and figure number (charts and graphs submitted as image files will not be accepted). 

Images and screenshots are of sufficient resolution for publication (find details in the Figures tab in the Instructions for authors)

Step eight: Editorial process

Upon acceptance of the contributions for publication, corresponding authors will be sent a publication agreement to sign.

The manuscript editor will be your main contact throughout the editorial process. Unless previously agreed otherwise, the manuscript editor will be in direct contact with the authors and will copy you on communications regarding the editorial process.

All stages of editing are tracked and saved, and before any editing commences, the original files submitted by the authors are preserved. 

Language editing

The manuscript first goes through language editing. It is crucial that authors adhere to the final manuscript delivery checklist in the instructions for authors in order to gain the full benefit of the editing process. Therefore, we reserve the right to return for revision any manuscript that does not meet the requirements before language editing commences. After the language editing, authors will receive the manuscript back for a final review. This is the last opportunity for changes.

Proofs

After the final review, the chapters are typeset and proofs are sent to authors for approval. The purpose of the proof is to catch missed typos and potential errors introduced during typesetting. No other changes should be made. It is much more time consuming to make corrections at this stage, which is why it is important for authors to take the time needed during language editing while the manuscript is still in a Word document.

When chapters have been approved by the authors, the full book is compiled as a final proof and sent to you and the assigned editor at Nordicom for final approval. Again, only missed typos and potential errors introduced during typesetting should be changed at this point.

*Sometimes, especially if a project has been delayed before it reaches us at Nordicom, authors may not respond in a timely manner. In these cases, it is your responsibility to track them down or give them a push. In some situations, you may have to approve their manuscript in their stead; they agree to this in the author’s letter of agreement, which is signed upon final manuscript delivery.

Step nine: Publication

Once the PDF has been submitted for publication, absolutely no further changes can be made. An accessible ePub version will also be published.

The managing editor coordinates the publication on NordPub, the publication platform of the Nordic Council of Ministers. The book and each chapter will be assigned DOI numbers and will be available to read free of charge and without requirement of registration. 

Read more about NordPub

Nordicom’s books are available for purchase as print-on-demand. The number of printed copies you receive free of charge is agreed upon and laid out in the letter of agreement that you sign.

Step ten: Promotion

Nordicom promotes your publication in different ways, as we strongly endorse the idea that scientific results and findings should be accessible to a wide readership. You will set up a plan together with our managing editor and communications officer in good time before your book is due to be released. If you have specific ideas for promotion, please let us know early in the process.

All books are promoted via our social media and our website, and we announce the book’s publication via relevant Nordic and international mailing lists for researchers. Other activities are decided by you and the communications officer in order to make the book reach its target audience. Our communications officers have prepared some ideas and strategies – along with successful examples – of various promotional activities you can engage in to increase the reach of your publication.

Read about some strategies and ideas for promoting your publication

It is important that you and the authors engage in the promotion, as you know the book and the target audience best. Our evaluations two weeks post publication show that authors’ engagement on social media greatly improves the reach. 

Final words

We are very happy that you have chosen to publish with Nordicom. While your contact with us will be most frequent after the final manuscript is delivered, we have wished to highlight that there are many different steps and we expect you to stay with us throughout the process – and we will stay with you. Should any questions or problems arise, please do not hesitate to contact us. 

 

Contact

Josefine Bové, managing editor: josefine.bove@nordicom.gu.se


Page last updated July 2024