Anthology editor guide

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We have prepared this guide to provide you with the information you will need to best prepare your manuscript for submission to Nordicom, as well as preparing yourself for your role and responsibilities in the process of taking the manuscript from submission to publication. Please read through this guide in its entirety before you begin work on your project and keep it nearby as you proceed through the course of development. We are happy you have chosen to publish with us and look forward to working together.

Nordicom offers a complete in-house editorial team devoted to providing personalised and professional service and minimising the length of the publication process. One of our dedicated scientific editors will be your direct contact during the writing and evaluation processes. Our manuscript editor will be your contact throughout the editorial stages, including technical editing, to ensure your manuscript complies with Nordicom’s guidelines, language editing, and final proofreading. Typesetting is also provided in-house, ensuring efficient treatment of corrections between proof stages. Our communications officer will assist with promotional activities and marketing and work to increase your readership. Finally, our managing editor will ensure smooth hand-offs throughout the publication process and will be available to answer any questions.

 

From proposal to publication and promotion

Below outlines what you can expect the publication process at Nordicom to look like, from when you submit your idea to the final publication and our efforts to promote it.

Nordicom retains the right to withdraw from the process at any point until the letter of agreement is signed. The agreement then allows withdrawal with two months’ notice from either party if the agreed upon schedule or commitments are not being followed. 

All of Nordicom’s publications are published under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 (CC BY-NC-ND 4.0) licence.

 

Step one: Proposal

When you contact the editors at Nordicom about a book proposal, you will be sent a questionnaire to fill out, asking you to provide details about the proposed title, the objectives and topicality, your previous experience, and the approximate schedule you have in mind. It also raises the possibility of having the book peer reviewed    

Step two: Full synopsis

If Nordicom wishes to proceed with your proposal, you will be invited to submit a full synopsis. After a satisfying synopsis has been delivered, the editorial team will invite you for a discussion about both parties’ expectations and responsibilities. Among the topics discussed are the timeline, possibility of peer review, and whether there will be an open Call for contributions. Based on this and the information provided in the questionnaire, the editorial team decides whether Nordicom will proceed with the proposed project.

If a Call is to be issued, you will be provided with a Call for contributions template to fill out, which will then be published on Nordicom’s website and promoted.  

Step three: Letter of agreement

If there is no open Call 

Based on the synopsis, questionnaire, and meeting, the editorial team will decide whether Nordicom will proceed with the proposed project. If so, the managing editor will send you a letter of agreement to sign, which lays out your rights and responsibilities as editor, as well as Nordicom’s.

If there is an open Call

After abstracts or drafts have been received, you and your assigned scientific editor at Nordicom will review them and discuss whether there is the potential for a high-quality publication. If so, the managing editor will send you a letter of agreement to sign, which lays out your rights and responsibilities as editor, as well as Nordicom’s. You can then proceed to issue invitations for full manuscripts.

Step four: Development

After the agreement is signed follows the stage where the full manuscript is prepared. Although this is a period of less contact between you and Nordicom, we expect you to keep your scientific editor at Nordicom informed about any substantial changes that may occur. 

Distributing instructions to authors

All contributions accepted for publication will have to meet our final manuscript delivery requirements, and we find it helpful to provide these at the beginning of the process, thus you should include the following links in the invitation for full manuscripts. These instructions include a checklist, which should be followed for the final (post-review) manuscript delivery to Nordicom. There are additional instructions and guides for figures, tables, statistical variables, and citing empirical material available in the instructions for authors. We also provide a manuscript template to assist in correctly formatting manuscripts. It is your responsibility as editor to provide these links to all authors and co-authors involved in the project:

We strongly encourage you to ensure that the provided guidelines are being followed from a very early stage of the process. Spending the last weeks before submitting correcting errors that could easily have been avoided is not recommended!

Including a preface, introduction, and conclusion

Anthologies must have a preface and an introductory chapter written by the editor. The preface should include any funding information. We also strongly encourage editors to write a concluding chapter. The introduction should address the reasons behind the collection and some of the main conclusions, taking all included contributions into consideration. In other words, the introduction should sum up the collection in its entirety. Similar to the introduction, the concluding chapter is a good possibility to look ahead, more thoroughly discuss the book’s overall contribution, sum up overall conclusions, acknowledge limitations, and so forth. 

The introduction and conclusion should receive the same amount of care and attention, if not more, that the other chapters. They provide not only an overview of the book (which likely makes them the most-read chapters) but they also give readers a preview of the quality of the rest of the book. Therefore, neither the introduction nor the conclusion should be quickly put together in the days before submission. The introductory and the concluding chapters are important – and should be developed in a process similar to that of other chapters. 

Submitting full manuscripts for plagiarism check

All Nordicom’s publications are submitted to Similarity Check – a Crossref service utilising iThenticate text comparison software. This is done before any review or peer-review process. We thereby ask that when you first receive full manuscripts from authors, you send them to Nordicom’s managing editor, who will submit them to the service and return them to you with the iThenticate reports.

Step five: Review process

When you have addressed any potential issues raised by the similarity check, the book should be reviewed. Depending on what has been agreed upon, this step can look different from project to project. 

Peer review

Nordicom requires that all peer-reviewed submissions undergo double-blind review by at least two scholars. If it has been decided that your book will undergo peer review, you are responsible for the peer-review process of any contributions not authored or co-authored by yourself or co-editors. Your assigned scientific editor will discuss the peer-review process with you, and also provide help and support that you may need during this stage. We will provide you with templates for reviewers.

Please note: You may not be involved in the handling of contributions you have authored or co-authored yourself. Please consult your scientific editor for assistance in arranging peer review for contributions for which you are an author.

While we try our best to make the review process as quick and efficient as possible, we must allow for enough time in order to receive a thorough and professional evaluation. 

No peer review

As editor, you have a crucial role throughout the process of producing a publication of high quality, and you cannot disclaim responsibility for any part or chapter. Before delivering a manuscript, you should therefore read it carefully in its entirety: Are all contributions clearly and consistently structured? Are the conclusions sound and reasonable? Have all contributing authors followed the provided guidelines? In essence, is this a manuscript that you, as editor, consider fit for print?

Step six: Submission

The full submission should be sent to your scientific editor at Nordicom. The submission checklist at the end of this guide must be followed. 

The scientific editor will review all contributions and provide comments on anything that needs to be addressed regarding the content and scientific integrity of the contributions.

Step seven: Final manuscript delivery

When all comments from the scientific editor have been addressed, you will make the final manuscript delivery, and all contributions must meet our final manuscript delivery requirements outlined in the instructions for authors. 

Step eight: Editorial process

Upon acceptance of the contributions for publication, corresponding authors will be sent a publication agreement to sign.

The manuscript editor will be your main contact throughout the editorial process. Unless previously agreed otherwise, the manuscript editor will be in direct contact with the authors and will copy you on communications regarding the editorial process.

All stages of editing are tracked and saved, and before any editing commences, the original files submitted by the authors are preserved. 

Language editing

The manuscript first goes through language editing. It is crucial that authors adhere to the final manuscript delivery checklist in the instructions for authors in order to gain the full benefit of the editing process. Therefore, we reserve the right to return for revision any manuscript that does not meet the requirements before language editing commences. After the language editing, you will receive the manuscript back for a final review. This is the last opportunity for changes.

Proofs

After the final review, the chapters are typeset and proofs are sent to authors for approval. The purpose of the proof is to catch missed typos and potential errors introduced during typesetting. No other changes should be made. It is much more time consuming to make corrections at this stage, which is why it is important for authors to take the time needed during language editing while the manuscript is still in a Word document.

When chapters have been approved by the authors, the full book will be compiled as a final proof and sent to you and the assigned scientific editor at Nordicom for final approval. Again, only missed typos and potential errors introduced during typesetting should be changed at this point.

Step nine: Publication

Upon final approval, the PDF will be made accessible, which means that metadata will be entered in order to increase the visibility and findability, and the content will be tagged in order to be accessible for people with visual or cognitive impairments. Alternative text descriptions will be embedded for any figures, and tables will be tagged appropriately for screen readers. Therefore, once the PDF has been submitted for publication, absolutely no further changes can be made.

The managing editor coordinates the publication on NordPub, the publication platform of the Nordic Council of Ministers. The book and each chapter will be assigned DOI numbers and will be available to read free of charge and without requirement of registration. 

Nordicom’s books are also printed in a limited quantity to make available for purchase at a cost-covering price and to libraries. The number of printed copies you receive is agreed upon and laid out in the letter of agreement that you sign.

Step ten: Promotion

Nordicom promotes your publication in different ways, as we strongly endorse the idea that scientific results and findings should be accessible to a wide readership. You will set up a plan together with our managing editor and communications officer in good time before your book is due to be released. If you have specific ideas for promotion, please let us know early in the process.

All books are promoted via our social media and our website, and we announce the book’s publication via relevant Nordic and international mailing lists for researchers. Other activities are decided by you and the communications officer in order to make the book reach its target audience. Our communications officers have prepared some ideas and strategies – along with successful examples – of various promotional activities you can engage in to increase the reach of your publication.

It is important that you and the authors engage in the promotion, as you know the book and the target audience best. Our evaluations two weeks post publication show that authors’ engagement on social media greatly improves the reach. 

 

Final words

We are very happy that you have chosen to publish with Nordicom. While your contact with us will be most frequent after the final manuscript is delivered, we have wished to highlight that there are many different steps and we expect you to stay with us throughout the process – and we will stay with you. Should any questions or problems arise, please do not hesitate to contact us. 

Sometimes, especially if a project has been delayed before it reaches us at Nordicom, authors may not respond in a timely manner. In these cases, it is your responsibility to track them down or give them a push. In some situations, you may have to approve their manuscript in their stead; they agree to this in the author’s letter of agreement, which is signed upon final manuscript delivery.

Providing a clear, consistent, and complete manuscript will allow us to effectively and efficiently review the book; therefore, the following checklist must be followed for submission.

 

Submission checklist

General

All authors have been notified of the requirements in the instructions for authors and have been made aware of the extra instructions and guidelines for figures, tables, statistical variables, and citing empirical material. All contributions have been reviewed by the editors to ensure that these guides have been followed.

Supporting material

A list of full affiliations (name, title, organisation, country, contact information, and ORCID) is provided for all authors and co-authors. A corresponding author for co-written chapters is clearly indicated.

Preferred initials are indicated for those with multiple names.

A complete and final table of contents in the correct order is provided in a separate file. The title of the book should be included.

At least five relevant and informative keywords are provided for the book. 

A synopsis of 200–250 pages is included with the main research questions, methods and methodology, major findings, conclusions, and intended audience of the book. 

Content

Layout, size, and quality of individual chapters are consistent. If subtitles are used, they are used consistently for all chapters (i.e., either all chapters have subtitles, or none of them do).

If the headings “Introduction” and “Conclusion” are used in book chapters, then all chapters have them (please notify your authors).

Only two levels of headings are used; bold 14-point font for section headings and italic 14-point font for subsection headings. Headings are brief, clear, and descriptive.

A preface, written by the editor, is included. Any funding information is included in the preface.

An introductory chapter, following the author guidelines, has been written by the editor and is included with the other contributions.

If a concluding chapter has been written by the editors, it follows the author guidelines and is included with the other contributions.

If peer review was carried out, references involving the authors that were anonymised have been filled in. 

All figures and tables are sized appropriately and follow Nordicom’s guidelines. Please pay extra attention to graphic elements (figures, charts, etc.) and tables. They must contain the information asked for in our guidelines, and their design must adhere to the requirements.
 

File submission

Each chapter should be provided in a folder clearly labelled with the article number and author name. This folder should contain all the relevant elements of that chapter, clearly labelled with author name and a description of what is in the file, including the following:

  • a file with the chapter text
  • an individual, separate file for each figure (in editable format)
  • if peer review was carried out, a file with the comments provided by the peer reviewers and any subsequent correspondence
  • separate files for additional material, such as supplementary material and alternative text descriptions for figures

 

Contact

Josefine Bové, managing editor: josefine.bove@nordicom.gu.se

Karin Hjorthen Zelano, scientific editor: karin.zelano@nordicom.gu.se

Johannes Bjerling, scientific editor: johannes.bjerling@nordicom.gu.se 

Kristin Clay, manuscript editor: kristin.clay@nordicom.gu.se

Mia Jonsson Lindell, communications officer: mia.jonsson.lindell@nordicom.gu.se

 


Page last updated November 2021